HR/Personnel/Accounts Payable Position
Must have payroll and accounts payable experience. College degree or working toward one is required. Must be willing to relocate.
Applications are due by July 8, 2009 to City of New Madrid, 560 Mott Street, New Madrid, MO 63869 and may be picked up at City Hall from 8 a.m. to 5 p.m.
Annual Salary Range:$26,076.00 - $37,987.81 Pay Grid:A17
Weekly Salary Range:$501.46 - $730.53
HUMAN RESOURCES/ACCOUNTS PAYABLE SPECIALIST
DEPARTMENT / DIVISION: Administration
Work is performed under the general supervision of the City Administrator or his designee. The employee performs a variety of professional tasks relating to the administration of the City's new employee hiring process, employee benefits and records, and other personnel services, Full Accounts Payable functions including payroll and payroll related functions.
SUPERVISION RESPONSIBILITIES:
None; however, the employee may be required to provide direction/training to new employees and/or interns.
HR-WORK PERFORMED:
Maintains all permanent records on active and inactive employees, including performance evaluations, requisitions, ordinance and grievance documentation, and other personnel-related matters. Processes all payroll changes and personnel requisition forms; maintains City pay plans. Processes Payroll and payroll related functions. Tracks and notifies departments of due dates for employee performance evaluations and maintains employee evaluation files. Determines employee eligibility for various City awards programs. Maintains various files regarding grievances, labor agreements and other personnel-related matters. Handles unemployment compensation claims and records requests. Corresponds with and forwards material to members of various advisory boards and committees; composes and types minutes for meetings; prepares reports as needed. Cross-trains on essential duties of other Human Resource Technicians and departmental staff to provide assistance as needed. Performs other related duties as needed or assigned, including annual budget.
ACOUNTS PAYABLE-WORK PERFORMED:
Monitors the payment processing of time sensitive documents within a deadline driven environment. Responsible in the verification, entry, and follow up of payments to help ensure timely payment. Reviews, analyzes, and prepares all check requests, employee reimbursements, and travel check requests for all City departments in accordance with city policy and procedures and travel policy; contacts departments and specifies appropriate procedures when necessary. Reviews, verifies, and enters all employee mileage records. Reviews, verifies, and processes petty cash payment reconciliation and vouchers in accordance with petty cash policies and procedures. Responsible for applying policies and procedures during thorough review and processing of travel expense vouchers and corresponding travel receipts. Manages the detailed research, payment application, and error correction of purchase order related invoices for all City and MLP departments. Analyzes and reconciles complex vendor accounts. Processes workload efficiently to ensure timely processing in accordance with vendor and purchase order defined terms, and processing deadlines. Verifies extensions, taxes, terms, freight, retainage, and discounts indicated on documents. Checks documents for accuracy and completeness of information provided. Verifies quantities, amounts, and prices indicated on invoices to purchase order and departmental authorization prior to invoice entry. Develops and maintains efficient, standardized work files in conformance with city requirements. Performs related duties as needed or assigned. Performs monthly bank reconciliations of all checking accounts.
PARTIAL LISTING OF MINIMUM QUALIFICATIONS:
(The following requirements will determine eligibility, experience and education ratings, and may be used to evaluate applicants for New Madrid Classification and Pay System positions. When practical and possible, the City of New Madrid will accept substitution of experience and education on a year-to year basis.)
Bachelor of Arts or Science from an accredited college or university; and two years of experience working with employee benefits and other employee records; payroll; accounts payable; or any equivalent combination of education and/or experience which would provide the following knowledge, skills, and abilities:
• Considerable knowledge of general office procedures and processes
• Considerable knowledge of computer operations/applications and those specific to human resources and accounts payable.
• Knowledge of record-keeping systems.
• Knowledge of standards and techniques for maintaining personnel records.
• Knowledge of Microsoft Word and Excel.
• Ability to organize workload and comply with priorities and deadlines.
• Ability to prepare and process employee requisitions.
• Ability to establish and maintain an effective personnel record keeping system.
• Ability to communicate effectively, both orally and in writing.
• Ability to prepare clear and concise reports.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Ability to prepare oral and written reports, presentations, and recommendations.
• Excellent work history and attendance record.
• Must be bondable.